Record of Processing Activities
For the purpose of the Data Protection Law, Are They Safe Limited is registered as a Data Controller with The Information Commissioner’s Office under registration number ZA089550 and is required to maintain a ROPA.
Sector: Investigative & Litigation Support Service Provider
Data Protection Supervisory Authority Is The Information Commissioner’s Office (ICO) Www.Ico.Org.Uk
Nature of work – Professional investigation in the private sector, risk management and litigation support services.
Effective Date: 05/08/2022
Description of processing
The following is a broad description of the way this organisation processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have with the organisation, check the Privacy Notice or contact the organisation to ask about your personal circumstances.
1. What are the reasons/purposes for processing information?
We process personal information to enable us to:
• provide investigatory, risk management & litigation support services on the written instructions of a client;
• to maintain our own accounts and records;
• and to support and manage our employees, trainees, and contractors.
2. What type/classes of information is processed?
We process information relating to the above reasons/purposes. This information may include:
• personal details
• the investigation brief, results, and related information
• lifestyle and social circumstances
• family details
• goods and services
• financial details
• education and employment and/or business details
We also process special category or criminal classes of information that may include:
• physical or mental health details
• racial or ethnic origin
• trade union membership
• religious or other beliefs
• criminality
3. Who is the information processed about?
We process personal information about:
• customers and clients, including prospective clients
• witnesses
• the subjects of investigations
• business contacts
• advisers and other professional experts
• suppliers/contractors
• employees
4. Who the information may be shared with?
We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary, we are required to comply with all aspects of the data protection legislation. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with the following, which may include our clients and/or contractors:
• financial organisations
• credit reference, debt collection and tracing agencies
• law enforcement
• professional investigators
• government
• professional bodies and advisers
• contractors
• current, past, or prospective employers
• education and examining bodies
• family, associates, or representatives of the person whose personal data we are processing
5. Trading and sharing personal information
Personal information is traded and shared as a primary business function. For this reason, the information processed may include
• name
• contact details
• family details
• financial details
• employment details
• goods and services
• where appropriate special category or criminal data
This information may be about customers and clients.The information may be traded or shared with
• professional advisers
• contractors and agents
• customers
• service providers acting as processors
We do not allow our third-party service providers to use your personal data for their own purposes.
6. Undertaking research
Personal information is also processed in order to undertake research. For this reason, the information processed may include
• name
• contact details
• family details
• lifestyle and social circumstances
• financial details
• goods and services
The special category or criminal data types of information may include
• sexuality
• physical or mental health details
• racial or ethnic origin
• religious or other beliefs
This information is about survey respondents. Where necessary or required this information may be shared with:
• clients
• contractors
• service providers
• survey and research organisations
7. Consulting and advisory services
Information is processed for consultancy and advisory services that are offered.
For this reason, the information processed may include
• name
• contact details
• family details
• financial details
• the goods and services provided
This information may be about clients. Where necessary this information is shared with
• the data subject themselves
• contractors
• other professional advisers
• current, past or prospective employers
We do not allow our third-party service providers to use your personal data for their own purposes.
8. Transfers
It may sometimes be necessary to transfer personal information overseas. When this is needed information may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the data protection law
Are They Safe Limited is a private limited company registered at companies house under company number 09337868. If you have any questions you can contact us:- By mail at our registered office which is 27 Old Gloucester Street, London, WC1N 3AX. By telephone 0207 183 6973 (ask for the Data Protection Officer). By email [email protected].
